The
Minutes
of the Meeting—August 21, 2008
Members Present:
Jeff Gregoire, President
Jan Pinard, VP
Len Miller, Secretary
Jon Martin, Treasurer
John Charron, At Large
Russ Trudel, At Large
No additional members of the Players were present.
Call to Order:
7:15 PM
Secretary’s Report:
None
submitted.
Treasurer’s Report:
Jon
Martin reported that there is currently $1814.09 in the treasury as of 8/21/08.
He also noted that there were
eight new
memberships sent in as of 8/21/08. Royalty fees for Joseph have been
paid as well.
Motion to table the full Treasurer’s
Report for this month until next month by John Charron, seconded by
Len Miller, passed
unaminously
Reports on Shows:
Joseph—Auditions
for this show are Sunday, August 24th for kids (8 yrs+) and adults,
1-6 pm.
Auditions for adults only are Monday,
August 25th at 7 pm.
Royalties paid.
Director—Jeff Gregoire; Producer—Jon
Martin; Musical Director—Rob Dionne
Kudos from the
director to Lori Smock-Joyal for her attention to already collecting props.
Irene Nelson has said to the director
that she will help with costumes, but cannot head the operation.
The production is still searching for
someone to head the costuming operation.
Show dates: November 7, 8, 14, and 15
at 8 pm and November 9 at 2 pm.
Some discussion about adding dates
was bantered about, but no decision was made.
It was noted that the royalties only
covered the five performances listed, so adding performances
may
be an extra expense.
Encore 2008—Audience numbers were disappointing according to
Jeff Gregoire
Reasons for this may be tight economy
and/or poor advertising of the production.
Some consideration about
renegotiating terms with Steel Hill was discussed among Board with no
decision.
With everything considered, Jeff said
that he’s hoping “to break even,” and that it would be lucky
to
bring in $500.
Christmas Show ’08—According to Jeff, Bea is committed to that. As of
this date, there has been no selection of show.
Love, Sex, and the IRS—This is the
first show of ’09, directed by John Charron, and will be presented in
mid-March.
Auditions for this show will be in
December ’08.
Old Business:
Lighting
Booth—Russ Trudel said that he plans to paint the lighting booth.
It was mentioned that the booth needs a phone,
a ground
line; it is wired.
Membership List—The list
needs to be updated and the Newsletter mailing list needs to be adjusted to the
new list.
Jeff Gregoire is still to sign the
new membership cards.
Newsletter—Many thanks to Nella Hobson for
compiling the Newsletter after Jenna Van Valen’s resignation.
October’s
Newsletter will be the last
newsletter to non paying, non current members. Len has
offered to compile and write the
newsletter,
taking over from Nella. The feasibility of renting a Pitney-Bowes postage meter was brought up by Len
and several
of the board members said that it was not cost effective.
Rotary Dinner—Jon Martin said that the next Rotary dinner is
Wednesday, August 27th. He told the Board that the dinner
is planned
and the help is covered.
Fire Inspection—Jeff told the Board that he understands that the
building does not need another fire inspection until Joseph
is
presented.
Building Maintenance—There is a job
description to the part time position of Building Maintenance for the Scenic.
The
veteran
board members told the new board members that the salary for this position is
$200/month with an
additional
$20/hour for special approved projects at the Scenic. The board now has Job
Application Forms and
Len has offered to call the four
interested parties back, discuss the specifics of the position, and offer an
application
through the mail. The board decided that the deadline for these applications
will be October 1st.
The board will then interview
applicants after a screening review.
Dame Awards/40th Anniversary Celebration—Len
Miller and Jon Martin, members of the Dame Awards/40th Anniversary
Committee,
gave the following report:
*both celebrations
will be merged into one event, scheduled for Saturday evening, November 1st
*location is at the
former Mill Restaurant, presently the Elks Club, in Epsom. A deposit has been
paid.
*Celebration will
consist of cash bar for cocktails, dinner, Dame Awards with 40th
year retrospection
and/or program, and then dancing to a DJ.
*The committee has
discussed the theme of “Homecoming,” to reach out not only to current members
but to those who have left the membership for various
reasons.
*Even
though the committee is still discussing the price of ticket per person, it has
attempted to bring
that price in at $10 a person, a lesser amount for kids.
*The committee is
currently searching for The Dame Girl (or Guy), the handler of the award to the
presenter. There is an application process with a short
paragraph of why they would like to
be the next Dame Girl or Guy. This is open to all members 16
years old or older.
*Bea was looking at
potential DJ’s.
*The committee will
discuss caterers at its next meeting at Bea’s house on Thursday, the 28th
at 7.
*Members of this
committee are:
Kat
Abdelwahid, Jen Kearns, Bea Pszonowski,
Jenna Van Valen, Jon
Martin, and Len Miller
The board recommended:
*that Matt Berrington
be contacted for the DJ job. He did it once before at a Player function and did
it
free—Jeff Gregoire
*that the committee
attempt to have created a video retrospection for the Players’ 40 years
of shows. There are many shows archived—Jeff Gregoire
*that there be no
formal Master of Ceremonies; the DJ, whomever that may be, can perform that
function
*that
the Roland Charron Memorial Award be awarded during this celebration.
The committee for this is
John
Charron and Elsie Morse and will have names in nomination for board approval
for Sept.
meeting.
Flex Tickets vs Season Tickets—
*proposed: $50/5 tickets.
*flex tickets for ’08-’09 will go
from September ’08 to the end of the calendar year 2009.
*any Season Tickets will be honored
for this time period.
*Flex Ticket will be ONE laminated
ticket with five places to be punched for various selected shows over the time
period.
Sprinkler/Alarm—
*Alarm
system still delayed, despite Jon Martin’s effort with his phone call to the
company who already has been
paid
$5,500.
*The misunderstanding seems to be in
their thinking that they had until the end of 2008 to get the work done.
*It was reported that some of the
wires have been installed, but not much else.
*It was also reported to the new
board members that nothing between the Players and this alarm company has been
put
down in writing. Nothing in a contract, thus no specific dates have been agreed
to other than by
verbal
agreement.
*It was mentioned (Jeff Gregoire)
that “Bruce,” the owner of the company, needs to be contacted directly.
*Russ said that he has been in touch
with the fire inspector and he (the fire inspector) may be able to supply some
leverage.
AJP—Andrew J. Pinard, magician
* He had been planning to do a show
at the Scenic either in August or in September ’08.
* It has now been cancelled.
New Business—
*To be
debated—Should those auditioning and winning parts in
a show at the Scenic be asked to buy a Membership
to
the Players? Should there be a “fee” to be in a show?
*Jon Martin told the Board that the
Hall of Fame Award has been redesigned and is now ready for presentation.
Meeting Adjourned at 8:45.
Respectfully
submitted,
Len
Miller, Secretary