Minutes of the Board of Directors Meeting
Thursday 15 September 2005
Meeting was opened at 7PM By President Meggin
Present at meeting: President Meggin, VP Maye, Secretary Frank,
Treasurer Jenna, Members at Large Jan and Ernie
Guests: Irene Hall, Maria Hall
Guest Irene sas present at meeting and presented a check to the board
for the last Rotary Supper. She also proposed a play for Competition for 3rd
or 4th weekend of Sep 06. Also presented an Idea for a one-act show
in the Jan 05 or Feb o6 time frame with Mo as Director and Irene as Assistant
Director to present at the Community Center, As a Dessert presentation. Script
will follow. And one act plays at the theater as fundraisers. The proposals
were discussed, and the Board will take these proposals under consideration and
make decisions after reading the scripts. Also ILYYPNC was a complete success.
Minutes of the Special Board Meeting Wednesday 7 September 2005 were
read. This meeting was to discuss the second egress from the second floor. A
motion was made and seconded to have the job bid on by contractors and to have
the job done by contractors. Tracy as the Committee Chair, will move forward
with this if the job can meet the Board’s money and time requirements for this
project. A motion was made to keep cost under $5.000. Only addition to plan is
that Chief Stickney stated we need a fire door at both the top and bottom of
the stairwell. And rack in hall can stay as is.
Minutes of Meeting 18 August 2005 read by Secretary Frank and approved
by Board. Minutes of Special Meeting 7 September with the following
corrections: The titles of Secretary and Treasurer were in error and were
changed to read correct.
Treasurer's Report By Treasurer Jenna, Approved by Board Recommendation
from Jenna to put the amount of $25.00 into a savings account each month.
Old Business:
Second means of egress: See minutes of Special Meeting above.
Storage across the street: Waiting for more information, Annie set
pieces are out and moved for Jim to use.
Revisiting the By-Laws: Board discussed Article UII 7.1 - STANDING
COMMITTEES After board completes review changes as needed will be
published. And voted on by general membership.
Costume shop: more culling as stated by President Meggin progress is
being made.Oct 1st 9-12 need to thin out more costumes and other
items.
Phones: Phone Lines are fixed note: as of September 20 Phone Lines are
not fixed.
Keys: Keys were distributed
Plaque Placement: Has been done and picture has been taken and will be E
mailed to LCHIP.
Marquee Locks: Should be in shortly (may already be in)
Rotary Phone Tree/Volunteer List: Meggin will take on this chore.
Empty Fuzz's Trailer: Jan will find out how much stuff is in trailer and
will let board know.
Lighting Booth Project: Maye will check with Jim and let board know the
progress.
Other Old Business: None
Shows:
ILYYPNC: Show was well received and Larry would love to have a similar
show next year.
Annie: Going well, Set call this weekend.
North Pole Express: Staring out fine.
Music Man Jr: Planned for 2006 Children's Theater Workshop
Bus Stop: Still in planning stage need director.
Play it Again Sam: Still in planning stage need director.
Competition/Festival: Tabled till next meeting
Steel Hill 2006:
New Business: Maye asked if Shows Birdie and Whore house schedule could
be switched. Board agreed. Birdie 2007 Whore House 2006
Season Tickets: One sold, printing is in progress 40 ordered. Price will
be $45.00 per ticket.
Monetary Donations: we are getting some. And articles will go into the
monthly news letter and personal letters to donors.
Annie Box Office: Getting volunteers, as many board members are involved
in Annie.
Set Date(s) for more work sessions: Tabled by Meggin till after Oct 1st.
Committee ideas: List will be published.
One more Rotary Dinner? Boy and Girl Scouts could not do last few
dinners due to open bar. Players may pick up some extra dinners if we can get
volunteers.
Theater Maintenance Log: Need a log to be set up so that projects and
items that may be needed restocked. Log needs to be made. Meggin will make log.
Board Members Email addresses: To read (board members name) @ Pittsfield
Players.com. All in favor except Jan.
Website Calender: Not all have looked at it yet. Need a new logo. Also
update news and notes.
Proving Fire Proofing: Need to search for any paper work proving done.
Also possibility of globe testing all of our material for fireproofing. Frank
will also search through all folders from Treasurer.
Ad Program Book: Mike Pszonowsky was not asked over the summer to do it
so he didn't. But he was willing to do it for us again this year.
"To Do" List: Fire code list was read by Meggin. Progress is
being made.
Other New Business: Frank said he will be working on the office space as
time allows and as secretary he will make office a workable area. Please do not
move things around he will make files for everyone.
Newsletter/Membership/mail: Jen wants to send thank you letters to
contributors and put thank you in newsletter.
Fund-raisers: Jen also mentioned Jim Riel to possibly perform with his
group to help raise money for the Pittsfield Players. Board voted to do this
Meeting adjourned at 9:29PM
Respectively submitted Frank Kirwin Secretary