Minutes of the
Board of Directors Meeting
Thursday 20
October 2005
Meeting was
opened at 7:20pm by President Meggin Dail
Present at
meeting: President Meggin, Vice President: Maye, Secretary: Frank, Treasurer:
Jenna, Members at Large: Jan and Ernie
Guests: Dennis
Bunnell
Minutes of 15
Sep 2005: Read by Secretary Frank, Minutes were accepted and approved by the
board as read.
Treasurer's
Report: Read by Treasurer Jenna, Report was accepted and approved by the board.
Old Business:
Update on egress, Tracy investigating 3 bids as of this date submitted. And
building permit has been issued to the players for this project.
Keys: Meggin
wishes to make sure all keys are issued to the proper people and accounted for.
Anyone holding keys needs to bring them in at the next meeting. Keys for the filing
cabinet were issued. Keys to storage building in back are in the ticket booth.
Lighting Booth
Project:
Jim has been
working on this project and it is moving along to be ready for inspection by
Chris Ward.
Proving fire
proofing: No paperwork has been found to prove fireproofing on the materials
that need it. Meggin will take swatches to Globe Firefighting Company to test
these materials for fireproofing.
Ad program book:
Ad information was given to Board members to pursue donations for Ads.
Other: Maye
expressed concern about the storage building in back that the door is not
secure. Meggin will bring this up with Joel.
Shows: Update on
Annie by Maye. All moving along except for the set which is moving along
slowly. Box office open dates discussed. North Pole Express: Question about
tree fake vs live and it was mentioned that it has to be a fake tree. Fiddler
Contest: Ernie was asked and accepted doing lights etc. for that show. Music
Man Jr: John Charron will be Assistant Director. Maye needs to order scripts
shortly. Auditions will be Sun Dec 18th at 3pm and Mon Dec 19th
at 4pm. 2006 Shows: Directors and Steele Hill, Bus Stop, Play it Again Sam and
Best Little Whore House in Texas. Dennis will Direct Best Little Whore House in
Texas, Meggin will Produce, and Ernie is Set Foreman. Dennis addressed the
Board about things needed. Music, Set, Lighting Board. Question as to how
strict he needs to adhere to updated Production Manuel. Answer by Meggin was he
needs to but some things may be negotiable. Such as read thru and Tech day.
Dennis also had a question about how many shows should be done and what night
should show open Thurs or Fri. Bus Stop: Play it Again Sam need Directors a
number of people want to Direct and Assistant Direct. Mal cannot direct the
first show in 2006 but he is interested in directing.
Ernie would Co
Direct with Mal and do Bus Stop and Bernie as Producer. Board feels that this
can be done. Mal will be approached by Meggin to see if he wants to Direct this
show. John Charon will Direct Play it Again Sam with Frank as Asst Director
(Later updated - Bea Pszonowsky will Asst direct, Frank will assist Meggin on
Autumn Garden in 2007). Steele Hill: Board will read some short shows for
presentation to the board for discussion and decision as to what play to do. Steele
Hill wants some more shows as we just did. It was a great success. Jim Reil:
Need to find a date for him to come in and perform. Encore Dance Troupe: will
be 1st weekend in June. Production Meetings: Meggin would like to be
invited to all production meetings in the future.
New Business:
Presentation of Globe Plaque. Rotary Christmas, 2nd Wed in Dec.
Irene will cook. Need volunteers and entertainment. Other: Work session 27 Nov
1-3pm on the 3rd floor. Commemorative Plates for Annie will be sold
before and during intermission at shows. Tom will handle the sales of tickets.
We also have Annie VHS tapes to raffle off. PYW will do refreshments for all
Annie shows.
Next meeting
will be 17 November 2005 at 7PM
Meeting
adjourned at 8:55pm
Respectively
submitted by Frank Kirwin Secretary